Microsoft Project Course: Managing Projects

Microsoft Project Course: Managing Projects

Make managing your projects easy with our Microsoft Project courses in Sydney CBD, in-house or online.

New COVID-19 Recovery special discount price – $1,149 per person!

Microsoft Project helps you get started quickly and execute projects with ease. Learn Microsoft Project with our Microsoft Project courses – short courses open to everyone, and held at training centres or in your own office.

The course reviews the scheduling process in line with the latest edition of the Guide to the Project Management Body of Knowledge (PMBOK® Guide) and helps users improve their project management skills while using the software to manage project data.

This project management course is delivered by experienced, practitioners who are themselves qualified, senior project managers with accreditations from professional bodies, as well as substantial training experience throughout Australia, China and South East Asia.

About Project Managers Network

Our company is a Global Registered Education Provider for the Project Management Institute (PMI®). The PMI Registered Education Provider designation is the highest mark of excellence in project management training. Registered Education Providers are organisations approved by PMI to offer project management training and must meet or exceed PMI’s rigorous quality standards and requirements.  Our core project management courses are also endorsed by the Australian Institute of Project Management (AIPM) , and support Australia’s National Competency Standard in project management.

Microsoft Project Course Features

course features graphic

Improve your productivity in planning and scheduling as you discover the project management capabilities and features of Microsoft Project. This Microsoft Project course is designed to kick-start people using Microsoft Project to schedule their project. The focus is on modelling and managing one project well in Microsoft Project, including the development of a schedule, the assignment of resources, estimation, tracking progress and producing reports.

This Microsoft Project course will assist project managers and team members improve their productivity by learning the major features and capabilities of Microsoft Project in the context of project management best practices, while developing hands-on skills in planning projects and analysing project data with the software.

Microsoft Project Course Learning Outcomes

At the completion of this project management course you should be able to:

  1. Understand and use project management terminology and its basic principles
  2. Develop a project plan (schedule) incorporating tasks and task relationships
  3. Create and assign project resources, including people, facilities, equipment and materials
  4. Identify and resolve over-allocated project resources
  5. Display and edit your project in a variety of views
  6. Update project progress
  7. Manage and report project costs and progress
  8. Extract data and copy project data to other Office products
  9. Share resources between projects
  10. View merged or related projects in a portfolio view
  11. Customise the tables, views, reports and toolbars used in the software to suit your needs and the needs of your organisation

Course Design

The instructor will use a variety of interactive methods during the course, including:

  • Short presentations supplemented by online resources.
  • Practice exercises in each feature of the software.
  • Case study problem-solving.
  • Suggested evening downloads and web links.

The documentation provided gives detailed technical information about the package – its windows, menus, options and capabilities – clarifying the details while users develop practical skills on specific features. Many sample projects are provided to allow hands-on exploration of each topic and feature of the software.

Course Content

This Microsoft Project course will cover the following content:

Brief Introduction to Project Management

  • Overview of Project Management and the Planning Process.
  • Defining the Scope of the Project and the WBS.
  • Developing the Project Schedule.
  • Assigning Project Resources.
  • Controlling Project Execution.
  • Role of a scheduling tool like Microsoft Project.

Starting Microsoft Project

  • The components of Microsoft Project’s interface and its database.
  • Selecting and using components of the Microsoft Project ribbon, built-in tables and views, including the View Bar.
  • Getting started – defining Project Information, data entry, setting the project start date, linking tasks.
  • Options: project-specific options and generic options; removing undesirable options such as manual scheduling and Effort Driven tasks.

Scheduling the project in Microsoft Project – The Work Breakdown Structure and task dependencies

  • Purpose of the Work Breakdown Structure (WBS) – defining deliverables, tasks and their logical relationships; outlining in Microsoft Project.
  • Task types: Fixed Duration, Fixed Units and Fixed Work; recurring tasks.
  • Estimating durations or work (effort).
  • Contingencies in estimating.
  • Task dependencies/relationships, the Network view and the Critical Path.
  • Modifying Task Relationships, Project Constraints.

Adding and assigning resources

  • Different types of resources: part-time, full-time, machines, material resources, personnel.
  • The project calendar – base calendar and resource calendars; creating and assigning a calendar.
  • Entering and Assigning Resources – full-time, part-time and intermittent assignments; single and multiple assignments.
  • Managing and levelling workloads; resource sheets and resource views; limitations of automated levelling.

Working with project costs

  • Types of cost: fixed costs and variable costs (period cost, per unit cost, per use cost).
  • How to model each type of cost in Microsoft Project – labour and facilities, materials and lump sum (firm fixed price costs).
  • Using cost rate tables for rate escalation and multiple rates per resource.

Analysing the project/troubleshooting

  • Resolving time restrictions and setting deadlines.
  • Resource work-hour considerations.
  • Resolving Resource Conflicts.
  • “What if?” analysis.

Displaying project data

  • Objects: views, tables, filters, calendars and maps.
  • Exploring Views.
  • Generating Project Reports.
  • Using drawing tools.

Sorting and filtering data

  • Sorting Project Data.
  • Filtering Project Data.
  • Creating Custom Filters.

Setting the baseline plan

  • Creating a Baseline Plan.
  • Previewing a Baseline Report.
  • Clearing a Baseline.

Tracking project progress

  • Modifying the environment for Tracking.
  • Entering data for Completed Tasks.
  • Entering Actual data for Tasks in Progress.
  • Adjusting the schedule of future tasks.

Customising the Microsoft Project Environment

  • Working with Views.
  • Working with Toolbars and Macros.
  • Working with Global Settings.
  • Using the Organiser utility.

Advanced features: Resource pools, multiple projects and automation

  • Working with a Resource Pool.
  • Working with Sub-projects and Master Projects.
  • Project macros – automating commands and command buttons on the ribbon.

Intended Audience

Managing Projects with Microsoft Project is a course designed for participants who are occasional or regular users of scheduling software. It is suitable for:

  • Project managers or senior team leaders in any industry (engineering, IT, finance, manufacturing or business change management) with responsibility for establishing project plans and scheduling resources for business or technical projects.
  • Project team members with responsibility for contributing components to a larger project plans, such as task lists and work assignments.
  • Users of other Microsoft Office products who require an understanding of this software package to analyse reports and data extracted from Microsoft Project.

Delivery Style

This Microsoft Project course is presented as a practical, instructor-led computer-based course in a Microsoft Windows environment. In this Microsoft Project course, you’ll have dedicated access to a computer exclusively for your use so you can follow instructor training and work through examples in an application-focused teaching environment.

Microsoft Project Course Prerequisites

This Microsoft Project course assumes little or no knowledge of Microsoft Project. However, it would be beneficial to have a general understanding of project management methodology. You should be familiar with the basic functions of a computer operating system, and Microsoft Windows in particular.

This includes navigating the environment using a mouse and keyboard, starting applications, copying and pasting objects, formatting text, creating folders, opening and saving files, familiarity with accessing the Internet and use of common web browsers. If you do not have these skills, we recommend attending some form of basic computer skills course before attempting this course.

Course Materials

Each attendee will receive:

  • A complete set of sample files, templates and project documentation.
  • Comprehensive reference work book.
  • Sample solution files for case study exercises.
  • A certificate of attendance confirming PDUs (contact hours) earned.

Professional Development Units/Continuing Professional Development

Recognised by

Provides PDUs for PMI members and Continuing Professional Development points to AIPM members.

14 PDUs OR 20 CPD points.

This course will provide attendees with 14 hours of required instructor-led training for professional accreditation with the PMI, as well as 14 Professional Development Units (PDUs) or 20 Continuing Professional Developement (CPD) points for accredited members of the Australian Institute of Project Management (Category B7 – Knowledge).

This project management course also partially satisfies the training requirements for the Project Management Institute’s Project Management Professional (PMP)® qualification and the underlying knowledge requirements for The Australian Institute of Project Management’s Certified Practising Project Manager (CPPM) certification.

Australian Institute of Project Management 20 CPD Points
Project Management Institute (PMI®) 14 PDUs
PDUs/CPDs for professional accreditation

Please note: For those seeking PDUs for Project Management Institute (PMI®) accreditation, reference codes will be provided to participants at the completion of this project management course. PDUs are valid for six (6) years for those seeking accreditation for the first time or three (3) years for those seeking to renew accreditation.