Making the Project Business Case

Making the Project Business Case

Achieve goals and lead your projects to success with our Project Management training courses in Sydney.

Enhance your ability to lead teams and analyse complex business problems with a project-oriented training course. Learn Project Management, Business Case development and Project Stakeholder Engagement with our professional Project Management courses – short courses open to everyone, and delivered in small groups or online.

These courses are delivered by experienced practitioners who are themselves qualified, senior project managers with accreditations from professional bodies, as well as substantial training experience throughout Australia, China and South East Asia.

About Project Managers Network

Our company is a Global Registered Education Provider for the Project Management Institute (PMI®). The PMI Registered Education Provider designation is the highest mark of excellence in project management training. Registered Education Providers are organisations approved by PMI to offer project management training and must meet or exceed PMI’s rigorous quality standards and requirements.  Our core project management courses are also endorsed by the Australian Institute of Project Management (AIPM) , and support Australia’s National Competency Standard in project management.

Business Case Course Features

course features graphic

This 2-day business case course will provide you with a framework to develop a business case to support any project or organisational change. It will take you through the fundamental components of a business case and assist you develop skills to boost the prospects of an effective outcome.

The support of your funding body requires business cases to use a robust and professional methodology; to provide strong, evidence-based analysis and a convincing business benefit presented capably.

A business case must align to the strategic priorities of the organisation, ensure the right people and resources are engaged to deliver the project and identify key decision points for reporting on milestones, risks and their mitigation.

This business case course will empower you with the tools and skills required to scope, design and document your business case, ready to pitch to a Board, an executive committee, individuals or venture capitalists.

Learning Outcomes – Making the Business Case

Making the Business Case is an intensive two-day workshop aimed at project managers, team leaders and business analysts that covers the entire process involved in justifying a project by means of a business case. It is intended to bridge the gap between the bare-bones technical justification of a project and the expectations of the business users and executives who will approve it.

Participants will learn how to:

  1. Determine the needs and expectations of management for the business proposal
  2. Structure, plan and develop a project business case
  3. Develop alternatives for analysis
  4. Determine appropriate financial and non-quantitative factors in justifying a project
  5. Identify the relevant costs and benefits in each alternative to be assessed
  6. Choose the appropriate methods of analysis
  7. Document and present a business case
  8. Use the supplied templates and flowcharts to improve existing processes

Course Design

The instructor will use a variety of interactive methods during the course, including:

  • Group brainstorming and discussions.
  • Team exercises and presentations.
  • Case study problem-solving.
  • Suggested evening readings and web site downloads.

Course Content – Making the Business Case

This project business case course will cover the following content:


  • Course objectives, contents of workbook and, templates.
  • What is a business case? When is it required? When should it be reviewed/revised?
  • Overview of business case process, roles of business and technical teams
  • Role of stakeholders – contributors and approvals

Identifying the options

  • Corporate goals and their relationship to projects
  • Alignment of initiatives with strategic directions
  • Organisational selection criteria, defining the problem or opportunity – seeking out the documentation
  • Identifying the options, making a framework for structuring the investment decision.  The Base Case. Screening the options. 
  • Templates: Alternative solutions report; broad scope template, project screening matrix.

Building Cost Scenarios

  • Defining the various costs that will influence the investment decision
  • Cost (or Work) Breakdown Structure
  • Direct upfront capital costs versus ongoing operational cost projections. Handling errors in projections.
  • Business/client direct and indirect costs
  • Indirect or hidden costs – initial losses in productivity, support, corporate overheads
  • Templates: budget spreadsheet, time-phased budget

Defining and Analysing the Benefits

  • Identifying both quantitative and qualitative benefits.
  • Measurement issues – Quantitative Vs Qualitative, KPIs and cost of measurement
  • Comparative advantages – cost reduction and productivity gains
  • Level-of-service advantages
  • Quantifying benefits – tangible and intangible, conditional benefits
  • Examples of benefits and measures.
  • Templates: Benefit analysis tool, Weighted scoring spreadsheet


  • Overview of the risk management process
  • Sources of risk in projects, assessing the risks (identifying, evaluating, prioritising and developing a response plan).
  • How to deal with risk in a project or investment.  Product, development environment and project risks.  Other obstacles.

Option Analysis

  • Understanding the organisation’s goals and priorities
  • Selecting the investment criteria
  • Cost effectiveness, avoided costs, labour cost savings, applying the non-quantifiable factors
  • Nature of cost-benefit evaluations, discounted cash flow explained, examples
  • Choosing the best option; weighted scoring methods; sensitivity analysis, computer simulation.
  • Template: discounted cash flow spreadsheet.

Documenting and “selling” the Business Case

  • Putting the case together
  • Overview of Business case table of contents and structure
  • Identifying the audience, finding a champion and communicating the results
  • Templates: table of contents for presentation PLUS model report format

Ongoing reviews and evaluations

  • Making sure that the decision to invest remains valid
  • Structuring the project to include reviews
  • When to review, who to involve
  • Building in the feedback loop – determining “lessons learned” at the end of the process

Wrap up

  • Applying techniques in practice; Other sources of information and other templates.

Intended Audience

Making the Business Case is designed for executives, line managers, project managers, team leaders and business analysts who need some understanding of the business case process used to justify a project.  It provides insight into the business justification process used in most industries, and hands on experience with financial, technical and strategic analysis techniques.

Delivery Style

This project management course will be delivered as an interactive workshop consisting of an instructor-led lecture, group and individual activities. This training approach allows participants to work through concepts introduced by the trainer in an application-focused teaching environment. Participants will challenge their understanding of the concepts and consider their application once back in their individual workplace.

Course Prerequisites

This project management course has no prerequisites and is open to all members of the public.

Course Materials

Each attendee will receive:

  • A printed copy of the complete set of presentation slides
  • Comprehensive reference work book
  • Detailed case study booklet with team problem-solving exercises
  • Suggested solutions to case study exercises
  • Set of templates including electronic copies of spreadsheets and report formats
  • A certificate of attendance confirming PDUs (contact hours) earned

Professional Development Units/Continuing Professional Development

PMI Registered Education Provider logo

This Business Case course is recognised by the Project Management Institute and will provide AIPM members Continuing Professional Development Units.

This course will provide attendees with 14 hours of required instructor-led training for professional accreditation with the PMI, as well as 14 Professional Development Units (PDUs) or 20 Continuing Professional Development (CPD) points for accredited members of the Australian Institute of Project Management (Category B7 – Knowledge).

This project management course also partially satisfies the training requirements for the Project Management Institute’s Project Management Professional (PMP)® qualification and the underlying knowledge requirements for The Australian Institute of Project Management’s Certified Practising Project Manager (CPPM) certification.

Australian Institute of Project Management 20 CPD Points
Project Management Institute (PMI®) 14 PDUs

Please note: For those seeking PDUs for Project Management Institute (PMI®) accreditation, reference codes will be provided to participants at the completion of this project management course. PDUs are valid for six (6) years for those seeking accreditation for the first time or three (3) years for those seeking to renew accreditation.